Several brands under one roof — cleanly sorted, cleanly invoiced.
A southern German specialist for assistive products and medical devices with several independent brands. Selling in parallel to end customers, pharmacies, medical supply retailers and wholesale — all within a growing brand architecture that could no longer be represented cleanly.
A many-layered brand architecture, a simple system.
Several brands — each with its own imagery, its own presence, its own mix of sales channels. One shared ERP system, originally intended for a single brand and since pressed into service through workarounds.
Price lists were kept in spreadsheets, B2B customers had individual terms that had to be held in step across several systems. The German e-invoicing obligation of 2025 was approaching — and it was unclear how to represent it cleanly in technical terms.
- Multiple brands in an ERP system never designed for them
- Price lists kept in spreadsheets, with plenty of room for error
- An approaching e-invoicing obligation with no clear concept
Strategy, architecture, implementation.
A workshop-based assessment of every brand, sales channel and data flow. The architectural decision: a multi-company setup instead of workarounds. A roadmap, including one for e-invoicing.
Migration to a current ERP architecture with multi-company capability. A clean separation of the brands over a shared pool of master data. E-invoicing implemented through XRechnung and ZUGFeRD, validated against KoSIT.
DATEV integration, automated import of documents from mailboxes, n8n-based synchronisation between ERP, shops and communication channels. Training for the accounting team.
What we actually used.
Clear structures, ready for e-invoicing, DATEV-compliant.
The brands are now cleanly separated in the ERP, with shared master data held centrally. E-invoicing went live by the 2025 deadline, with ZUGFeRD-compliant emails and PEPPOL connectivity for the required receiving channels.
Accounting works with considerably less manual effort. Documents flow automatically from the right mailboxes to DATEV. Price lists are maintained in one system rather than in isolated spreadsheets.
- A clean multi-company architecture without workarounds
- Ready for e-invoicing by the 2025 deadline
- DATEV integration live, document handling automated
(Client quote to follow — approval is currently being obtained.)
Other clients, other sectors, other stories.
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If you recognise a situation like this — a platform that grew as it went, data kept in step by hand, the pains of growth — we are glad to talk with you about whether a similar route would suit you.